Privacy Policy

Through the following Privacy Policy we provide you with information on what personal data we collect when you visit our website https://codebase.helmholtz.cloud and/or use our online services and how we utilize your data.

What information is collected and why?

Information from website browsers

When users are just browsing the website, data such as the computer’s IP address, internet browser used, date, time of day and duration spent on the page is logged for a period of seven days. This data will be collected from anybody, whether you hava an account or not. In principal, this data is only analyzed when technical problems or attacks on our service arise. We may collect anonymous aggregated statistics to better understand how visitors use the Website, to improve our Websites and experience for visitors, and to monitor security of the Websites.

Information from users with accounts

If you create an account, which means you log in for the first time by using one of the provided methods, we require some basic information. We will store a valid email address and a username. You also have the option to give us more information if you want to, and this may include "User Personal Information."

Why do we collect this information

  • We need your User Personal Information to create your account, and to provide the services you request.
  • We use your User Personal Information, specifically your user name, to identify you on the HZDR GitLab instance.
  • We will use your email address to communicate with you, if you've said that is okay, and only for the reasons you’ve said that is okay. You can change the notification settings here.

Data retention and deletion

Generally, GitLab@HZDR will retain User Personal Information for as long as your account is active or as needed to provide you services.

We may retain certain User Personal Information indefinitely, unless you delete it or request its deletion. For example, we don’t automatically delete inactive user accounts, so unless you choose to delete your account, we will retain your account information indefinitely.

After an account has been deleted, certain data, such as contributions to others' repositories and comments in others' issues, will remain. However, we will delete or deidentify your personal information, including your user name and email address, from the author field of issues, merge requests, and comments by associating them with the ghost user.

The email address you have supplied via your Git commit settings will always be associated with your commits in the Git system. If you chose to make your email address private, you should also update your Git commit settings. We are unable to change or delete data in the Git commit history — the Git software is designed to maintain a record — but we do enable you to control what information you put in that record.

Cookies

Our Internet site uses cookies for switching languages (language cookie), or for remembering your customization of the GitLab interface. These are small text files that are stored on your hard drive. The next time you visit the homepage, your language can immediately be displayed, which will remain in effect for approximately half a year. Depending on your browser settings, the cookie can be deleted when you close your browser.

These cookies do not retrieve stored data on your hard drive and do not affect your PC or your data. Cookies do not contain viruses, Trojans or other malicious applications.

Most browsers are set to automatically accept cookies. You can, however, deactivate the saving of cookies or set your browser so that you are informed when cookies are transmitted.

Links to External Offers

We link to external websites and to social media providers. The connection is set up in such a way that no data is passed on to the provider of external offers when visiting our internet pages. When clicking on a link or button, you will, however, be sent directly to that external offer. These sites collect and process your data according to their own user guidelines and/or privacy policies, which you can view on the respective sites. We recommend that you read these policies before using the pages. We have no influence on how data is handled on external sites. Information regarding your rights and settings for protecting your privacy can be found in the respective privacy policies.

You can contact our data protection representative in all matters concerning data protection:

Kristin Beyer (LL.M.)
Dresdner Institut für Datenschutz
Email: dsb[at]hzdr.de

Your concerns will be treated with confidentiality.

Furthermore you can raise a complaint about data handling by the Helmholtz-Zentrum Dresden - Rossendorf at any time to the data protection supervisor of Saxony, which is the supervising authority in this case.