diff --git a/_posts/2021/04/2021-04-27-announce-hifis-event-platform.md b/_posts/2021/04/2021-04-27-announce-hifis-event-platform.md new file mode 100644 index 0000000000000000000000000000000000000000..772581842f4e18797b2c3af6be31619e08acf241 --- /dev/null +++ b/_posts/2021/04/2021-04-27-announce-hifis-event-platform.md @@ -0,0 +1,72 @@ +--- +title: "Announcing the HIFIS Event Management Service" +title_image: default +data: 2021-04-27 +authors: + - Erxleben, Fredo (HZDR) +layout: blogpost +categories: + - news +excerpt: > + Last year we introduced a rough-and-ready solution to offer event management solutions via Indico. + Now we can finally introduce you to the shiny new HIFIS Events service with Helmholtz AAI connectivity. +--- + +**TLDR:** HIFIS Events is now online at **<https://events.hifis.net>** and can be used by all in Helmholtz - Yay! + +## What is this about? + +When we started organizing events in the scope of HIFIS (mostly workshops) it became clear that we needed a single event organization service that can be used across all of Helmholtz. +It quickly became apparent that [Indico][indico] would be the best-fitting solution for this purpose. +We had not yet decided at this point who would host the service and be responsible for maintaining it, but due to the urgency of the matter, a decision was made to set up an intermediate solution first and clarify the remaining questions later. + +Now all these open points have been dealt with and we could finally put a proper solution in place for all Helmholtz members to enjoy – carefully maintained by our esteemed colleagues at the DESY. + +## What is new? + +We have taken the liberty to reorganize the group structure to better cope with the huge variety of events that take place within the Helmholtz universe. +Broadly speaking, we grouped them into three categories: + +* **Research field-specific:** Events that cross centre boundaries and which are mainly aimed at the research community in general (conferences for example); +* **Platform-specific:** Events that originate from one of the many Helmholtz platforms and can be either internal or aimed at the broader Helmholtz audience (Our workshops come to mind); +* **Centre-specific:** Events which are hosted at one of the centres for predominantly internal affairs. + +There is also a _Test_ category which you can freely use to experiment with event setups. + +If you are missing a fitting category or can not decide, feel free to contact the [HIFIS support][hifis-email] and we will be happy to help you out. + +## What about the users and user accounts? + +Login to the Events platform is done via Helmholtz AAI. We are working on shortening the workflow; currently you need to click on "Login", "Keycloak/Helmholtz AAI", and again "Helmholtz AAI". +Then you can select your identity provider / institution. +This works for most Helmholtz centres and sometimes for centres outside of Helmholtz. +If this does not work, you can authenticate via Social providers, e.g. Github, ORCID, Google. +[Contact us][hifis-email] if anything fails. + +We have transferred all user accounts (including reservations). +If you already had a user account and used a Helmholtz e-mail address to register, you can now log in via the Helmholtz AAI. +On your first visit via the AAI, you will then be informed that you account will be connected to the AAI login. +If you plan to maintain your rights to create events or upload data, **please log in via Helmholtz AAI as soon as possible and connect your former local account.** + +Note that the creation of new local/Indico accounts is deactivated. + +## What about current events? + +All events, past and current have been transferred including all associated files and registrations. +If you are managing an event we recommend to check if everything still is as it should be. + +## What about the links I saved earlier? + +We created a redirection from the old to the new instance, so all links are still valid. +However, this will only be the case until August 01, 2021, so **please remember to update your bookmarks**, by replacing the old URL `hifis-events.hzdr.de` by the new `events.hifis.net`. + +## Who to call? + +~~Ghostbusters!~~ + +If you have any inquiries, you can reach the HIFIS support team via a [web-form][hifis-helpdesk] or [write us an e-mail][hifis-email]. + +[hifis-events]: https://events.hifis.net +[indico]: https://getindico.io/ +[hifis-helpdesk]: https://hifis.net/contact +[hifis-email]: mailto:support@hifis.net?subject=[events]