Add the guideline entries from hifis.net

_data/hifis_team.yml

@@ -31,11 +31,8 @@
 #         link_as:  https://www.facebook.com/my-profile-url
 #         show_as:  "My Profile"
 
-- id: example
-  name: "Example, Edgar"
+- id: jandt
+  name: "Jandt, Uwe"
   location:
-    campus: hzdr
-    office: "Buildeing A, Room 1"
-  position: "Chief of Example Dpt."
-  rank: 0
+    campus: desy
   associate: false

_posts/2020/05/2020-05-15-guidelines-for-chatting.md

+---
+title: "Guidelines for Chatting"
+title_image: volodymyr-hryshchenko-V5vqWC9gyEU-unsplash.jpg
+data: 2020-05-15
+authors:
+  - jandt
+layout: blogpost
+categories:
+  - guidelines
+excerpt:
+redirect_from:
+  - services/chatting/index_ger.html
+  - services/chatting/index.html
+excerpt:
+  Whenever you choose and set up a chat system you should as well implement a
+  netiquette and best practices for you and your team members from the start.
+---
+
+## Scope
+We’re talking about _Slack_, _Mattermost_, _Matrix_, _Rocket Chat_, _Jabber_,
+_XMPP_, _ICQ_, and other services supporting direct communication with remote
+team members either at the same time or asynchronously.
+
+## Task
+You're responsible for leading a group of people who work distributed in a team.
+Besides email, chat can be a useful tool to coordinate your collaboration.
+
+## Situation
+You and your team cannot communicate directly with each other due to space or
+time constraints.
+Therefore you want to give your team a possibility to exchange information
+easily and without problems.
+In order for this exchange to be goal-oriented and fruitful,
+a suitable tool and a set of rules must be discussed and set up.
+
+## Challenge
+Everyone is invited to participate actively while following rules that have
+been negotiated and agreed upon by all team members thus enabling a smooth
+communication and avoiding misunderstandings.
+
+## Approach
+Whenever you choose and set up a chat system you should as well implement a
+netiquette and best practices for you and your team members from the start.
+
+## Options
+Below are a few suggestions that might make it into the set of rules for your
+team to make everyone feel comfortable and more productive when using the chat.
+
+- **Define the purpose**  
+  Be clear what can be communicated via chat in your team.
+  Chat does not completely replace email, but helps sufficiently keeping your
+  email inbox organized and communication regarding specific issues or topics
+  better inline - with a chat tool.
+  For example, do not share bits and pieces by email, use the chat instead.
+
+- **Propose chat rooms**  
+  Make sure to create different chat rooms for different topics in case your
+  team is involved in various activities and interests in different constellations.
+  However, avoid cluttered communication, e.g. originating from too many chat rooms.
+
+- **Offer space for socializing**  
+  Besides topical chat rooms, offer a „town hall“ or “campfire” for off-topic
+  conversations.
+  Keep off-topic conversation appropriate for your professional setting and
+  limit the amount.
+  Also use it to chat with only three or five of the team, e.g. to find a time
+  to meet and to avoid the creation of additional chat rooms in any combination
+  possible.
+  Other team members will appreciate it to see that their peers are alive even
+  if the chat isn't something they are directly involved in.
+  You even may use it to send out a “ping” each morning to let others know
+  that they are not alone.
+
+- **Foster direct chat communication**  
+  Beyond chat rooms with three or more team members you might foster direct
+  communication for asking and answering quick questions, sharing immediate
+  information, getting in touch to arrange voice or video calls at a later
+  time, or clarifying and discussing facts in a lively back and forth
+  communication without phoning each other.
+
+- **Define response times and urgency**  
+  Clarify what the acceptable and expected response time is.
+  A direct chat might be urgent in some cases whereas a chat room most likely
+  is not.
+  So make clear statements and agreements on the response time to be expected -
+  if there are any to be expected.
+
+- **Set a status message**  
+  Include details in your chat profile you want others to see thus giving them
+  more information about what you are up to, where you are and whether you
+  are available.
+  It helps others to identify if you cannot reply quickly, e.g. when attending
+  a meeting, or if you are not available in person, e.g. when being in
+  home office.
+  Also, be aware of the status messages of your peers.
+
+- **Respect the working methods of your peers**  
+  end chats only to relevant people or to the relevant room.
+  Use chats only for short conversations so you do not take too much time away
+  from the people on the other end. Don’t be distracting -
+  if a status message indicates that your peer is away or busy you may
+  postpone the communication or send an email instead.
+  Also, take care to get not distracted by chats from your work you currently
+  focus at - find a routine to come around from time to time.
+
+- **Stay structured and organized**  
+  Stay on topic and keep the conversation short.
+  Send consolidated messages, avoid sending several messages in quick succession.
+  Reply only to messages directed at you or reply if you are able to contribute
+  meaningfully.
+  Use threads to organize discussions by replying to a specific message,
+  if possible.
+
+- **Be friendly and inviting**  
+  Start with a short greeting or seek permission.
+  Reply quickly or communicate that you cannot, e.g. by using a status message.
+  End conversations with a short closing and a thank you, when appropriate.
+
+- **Be sensitive**  
+  Be particularly cautious about joking, humorous comments, and sharing
+  personal information - things may come across differently than expected
+  when not talking in person.
+  Also, never write anything you wouldn’t say aloud.
+
+- **Be aware of the limitations of written communication**  
+  Never send bad news via chat or negative feedback.
+  Do not use chat for emotionally loaded topics.
+  A face-to-face communication or a talk in person includes nonverbal behaviors -
+  e.g. the gestures and eye contact you make, your posture, and your tone
+  and pitch of voice.
+  These wordless signals cannot be given and received in a chat and limit the
+  communication.
+  Emojis were introduced to help in this regard for private chats but should
+  be used wisely in professional chat communications.
+
+- **Be mindful of spelling, formatting, and other mechanics**  
+  Check your wording and spelling and possible mistakes produced by autocorrection.
+  Be appropriate with emojis, all caps and exclamation marks.
+  Be careful with abbreviations and communicate clearly - use enough words to make
+  your message understandable to all chat participants and avoid slang.
+
+- **Use encryption for sensitive and personal information**  
+  Keep an eye on data privacy and protection.
+  Never share sensitive or confidential information in unsecured chats or
+  infrastructure of which you are not sure it is operated within your legal
+  constraints, e.g. outside the EU.
+  If there is a possibility that you share sensitive or personal information
+  via chat - the probability is high if you do more than share cat videos -
+  make sure that you use end-to-end encryption for your chat,
+  or point-to-point, if it is a requirement that your infrastructure
+  provider can listen in.
+  Many clients have plugins for encryption with PGP, for direct communication
+  between two users with OTR, or for group chat with OMEMO.
+
+- **Stick with other communication channels**  
+  If communication started through a different channel than chat, stick with it!
+  When changing communication channels in-between then a communication breaks
+  apart and others will be lost.
+  For example, don't change meeting times or venues in a chat, use the medium
+  originally used to set up the meeting.
+
+<div class="alert alert-success">
+  <h2 id="contact-us"><i class="fas fa-info-circle"></i> Comments or Suggestions?</h2>
+  <p>
+    Feel free to <a href="{% link contact.md %}">contact us</a>.
+  </p>
+</div>

_posts/2020/05/2020-05-15-guidelines-for-collaborative-notetaking.md

+---
+title: "Guidelines for Collaborative Notetaking"
+title_image: glenn-carstens-peters-RLw-UC03Gwc-unsplash.jpg
+data: 2020-05-15
+authors:
+  - jandt
+layout: blogpost
+categories:
+  - guidelines
+redirect_from:
+  - services/collaborative_notetaking/index_ger.html
+  - services/collaborative_notetaking/index.html
+excerpt:
+  You are the one in charge of taking the notes - quick and precise, with
+  additions from, and the consent of, all participants - and you are in charge of
+  making actionable notes available for everyone immediately after the meeting.
+  However, being in charge does not mean that you have to work out the notes alone.
+  Instead, all participants are invited - or better even, obliged - to not only
+  follow the note taking directly but also to contribute when misunderstandings,
+  misinterpretations, delays in record keeping and other obstacles hinder the
+  success of a joint meeting.
+---
+
+## Scope
+We’re talking about _CodiMD_, _HackMD_, _Google Docs_, _Office365_,
+_OnlyOffice_, _Dropbox Paper_, _Polynote_, _Quip_, _Notejoy_, _ShareLaTeX_,
+_Overleaf_ and other services supporting note-taking and working at documents
+in one place together with remote team members either at the same time or
+asynchronously.
+
+## Task
+You're responsible for leading a group of people who work distributed in a
+team - or you support someone who is. Before or after various occasions such
+as meetings and presentations, the event requires agendas, meeting minutes,
+notes, document drafts or even complete and final documents to enable
+transparency, simplify decision-making and increase the performance of your
+team.
+
+## Situation
+You are going to run an in-person meeting or more likely a conference call.
+You need to keep the get-together on track with an agenda and you need to keep
+a record of reported states, discussed issues, agreements and decisions,
+upcoming tasks and other results.
+
+## Challenge
+You are the one in charge of taking the notes - quick and precise, with
+additions from, and the consent of, all participants - and you are in charge of
+making actionable notes available for everyone immediately after the meeting.
+However, being in charge does not mean that you have to work out the notes alone.
+Instead, all participants are invited - or better even, obliged - to not only
+follow the note taking directly but also to contribute when misunderstandings,
+misinterpretations, delays in record keeping and other obstacles hinder the
+success of a joint meeting.
+
+## Approach
+Set up a document in advance which is accessible for all participants.
+It should contain the agenda with references to the relevant material.
+This includes information on collaborative note-taking, how to prepare and
+what is expected from the participants by providing a set of rules for the
+note-taking process.
+Additionally, reserve a time slot in the beginning of the conference to make
+sure to get everyone on board and communicate who is in charge of the final notes,
+or at least of curating the collaborative notes.
+
+## Options
+Below are a few suggestions that might make it into the set of rules for your
+team to make everyone feel comfortable and more productive during a meeting
+while collaboratively taking notes or while collaboratively writing a document
+together.
+
+- **Select a tool meeting your needs**  
+When selecting a web-based tool for collaborative note-taking offered by a
+cloud service provider you should know the expectations of the meeting
+participants, collaborators and other stakeholders, especially in terms of the
+look and feel, the functionalities, and their suitability in the intended
+workflow.
+Furthermore, security - including authentication and authorization - as well
+as data protection are non-functional requirements one should have in mind
+when sensitive content or personal data will be stored in these documents.
+
+- **Set-up the document in advance**  
+Before the meeting, prepare the document to be used for collaborative note-taking:
+include the intended agenda with topics, times and timeframes as well as
+responsibilities and expected results. If required, refer to related documents
+and other sources to allow preparation for the participants in advance and to
+have everything at hand.
+Leave space close to each agenda item thus indicating the place to facilitate
+inline note-taking in the agenda so that the document automatically becomes the
+meeting minutes with contributions from everyone attending the meeting.
+
+- **Set-up a reusable template**  
+  If the prepared document has worked in the meeting, consider the creation of a
+  template to allow an efficient preparation for regular meetings.
+
+- **Allow access and share the document**  
+  Depending on the options of the cloud service provider for giving others
+  access to the document, you may set different access levels, e.g., full
+  editing, tracked editing, commenting, or read-access only.
+  You might give access to the public, or to specific individuals who need to
+  have an account with the service provider. While giving access to specific
+  people protects the document from access by others, publicly accessible
+  documents can be factually protected by sharing the URL address of the
+  document with specific people only.
+  However, even if a long and cryptic string within the URL offers limited
+  protection, public documents can still be found by chance or on purpose
+  through URL guessing with automated requests.
+  So, in any case, remind participants not to share further the URL in case of
+  confidential or sensitive content, or do not allow access to the public and
+  give individual access permissions, if possible.
+
+- **Make yourself comfortable with the note-taking tool**  
+  Once you have access to a document used for collaborative note-taking, open
+  it and explore the behaviour of and functions available in the tool with the
+  permissions given to you.
+
+- **Make yourself comfortable with the note-taking itself**  
+  Effective note-taking requires effort and simultaneous interaction with the notes.
+  Stay focused during the meeting, pay close attention and actively participate.
+  This helps optimize the results from the meeting.
+  So make yourself comfortable with each of the note-taking phases - they all
+  require a different behaviour of individuals and the group of collaborators
+  in certain stages of a meeting and of the note-taking.
+
+- **Double-check information about you**  
+  Check if your name and your affiliation are entered correctly in the
+  respective field so that the host and others know who you are, can address
+  you by name, and identify your contributions and comments in the document.
+
+- **Introduce the note-taking process**  
+  Collaborative note-taking requires a certain amount of discipline.
+  Everyone should be aware of the intended process for taking notes together.
+  So a quick recap of rules in the beginning of a meeting helps everyone to
+  contribute to the note-taking process. This includes to name the responsible
+  person, ask everyone else to contribute, and outline how to contribute by
+  repeating the relevant rules from this list.
+
+- **Take notes, contribute and follow**  
+  If you don't speak, either listen and take notes in your own words to
+  paraphrase what you understand, or, if you don't write, follow other people’s
+  notes, review them, and comment them according to how you have understood
+  the subject matter.
+
+- **Provide immediate feedback and clarify discrepancies**  
+  When you identify different understandings while taking notes together with
+  others, then don’t feel shy and speak up to clarify them directly in the
+  meeting and keep track of the clarified understanding in the notes immediately.
+  Speaking up could mean adding a comment in the notes to be taken up by
+  the host or other participants to clarify. Also, take up comments of others
+  and clarify different views, either by correcting, e.g. typos or misspellings,
+  by commenting, or by chatting in the note-taking tool, or - if this doesn’t
+  solve a different understanding - by initiating a short discussion directly
+  in the meeting.
+
+- **Ask information and questions for further discussion**  
+  If necessary, add further information not yet discussed or add questions to be
+  discussed so that these information can be taken up by the host in the further
+  discussion of the meeting.
+
+- **Stay structured and organized**  
+  Take notes for important, relevant, and non-trivial information, for
+  decisions, for tasks, upcoming events and anything else that will be of any
+  help personally for you at a later point of time thus allowing you to retrace
+  and understand what was reported, discussed, and decided - and why.
+  Write in phrases, not complete sentences, use bullet points and lists where
+  possible, and develop a consistent system of abbreviations and symbols
+  together with the others to save time as you take notes.
+
+- **Earmark and highlight take-home messages**  
+  The use of key words and colours are options to label and emphasize specific
+  items that are important for the group and easy to spot throughout the document.
+  Often this is group-specific and must be negotiated within a team beforehand,
+  so that everyone deals with it in the same way.
+  Take cues to apply labels, e.g. “task”, “todo” or “decision”, keep priorities,
+  e.g. “important” or “postpone”, define deadlines, e.g. by giving dates,
+  define responsibilities, e.g. by naming persons, and use highlighters and colours,
+  e.g. to indicate key ideas, changes in concepts or links between information.
+  Use these earmarks and highlights at the end of the meeting to go through and
+  wrap-up the important take-home messages. If necessary, allow for some time
+  to work on the notes or discuss them again in the meeting until all agree
+  with the notes which represent your results.
+
+- **Finalise the notes**  
+  Reserve time to finish the notes immediately after the conference call or
+  in-person meeting when discussions, results and other things said can be
+  remembered more easily.
+  Finish bullet points that may have been left incomplete or misleading.
+  Order items if necessary. Double-check wording, spelling and grammar.
+
+- **Share the notes and ask for corrections**  
+  Finally, share the polished version of the document with all participants
+  providing a fixed time frame for possible feedback, corrections, and comments.
+  Provide a clear procedure for adding changes and comments so that they can be
+  traced subsequently.
+
+- **Accept final contributions, freeze and share the document**  
+  Integrate subsequently provided feedback, corrections, and comments, finalise
+  the document, and make the final version available for the target group after
+  freezing the document so that no changes can be applied further on.
+  Freezing a document can be realised by creating a separate PDF version of the
+  document and integrating an appropriate comment or reference to the final
+  version in the original note-taking document.
+  In any case and if possible, freezing a document should additionally be
+  realised by withdrawing permissions for editing the original document in the
+  web-based tool for collaborative note-taking offered by the cloud service provider.
+
+<div class="alert alert-success">
+  <h2 id="contact-us"><i class="fas fa-info-circle"></i> Comments or Suggestions?</h2>
+  <p>
+    Feel free to <a href="{% link contact.md %}">contact us</a>.
+  </p>
+</div>

_posts/2020/05/2020-05-15-guidelines-for-video-conferencing.md

+---
+title: "Guidelines for Video Conferencing"
+title_image: chris-montgomery-smgTvepind4-unsplash.jpg
+data: 2020-05-15
+authors:
+  - jandt
+layout: blogpost
+categories:
+  - guidelines
+excerpt:
+redirect_from:
+  - services/video_conferencing/index_ger.html
+  - services/video_conferencing/index.html
+excerpt:
+  You are the one in charge of making this call a success by means of that
+  everyone is happy with a smooth performance of the call itself and is
+  satisfied with the outcome, preferably actionable  results having a practical
+  value.
+  Using a video conferencing tool shall not hamper an effective meeting and
+  should be used to make the virtual get-together as efficient as possible when
+  participants are not at the same place.
+---
+
+## Scope
+We’re talking about _DFNconf_, _Skype_, _Google Hangouts_, _Microsoft Teams_,
+_Cisco WebEx_, _Adobe Connect_, _Zoom_, _Jitsi Meet_, _BlueJeans_,
+_GoToMeeting_, _StarLeaf_, _Lifesize_, _Fuze_ and other services that you may
+have heard of supporting online meetings.
+
+## Task
+You're either responsible for a team, a project, or any other measure - or you
+support someone who is.
+Regular and extraordinary meetings with the persons involved are part of your
+managerial routine to lead a group of individuals distributed across space and
+time.
+
+## Situation
+You are going to run a conference call with remote team members to get or keep
+things going - either by phone, or more likely, with a digital tool for video
+conferencing.
+Some participants may be in a hurry, may have other burning issues to take
+care of, or may have experience with unsatisfying virtual meetings.
+However, everyone has to coordinate with each other.
+
+## Challenge
+You are the one in charge of making this call a success by means of that
+everyone is happy with a smooth performance of the call itself and is
+satisfied with the outcome, preferably actionable  results having a practical
+value.
+Using a video conferencing tool shall not hamper an effective meeting and
+should be used to make the virtual get-together as efficient as possible when
+participants are not at the same place.
+
+## Approach
+When you set-up an agenda, refer to a netiquette and best practices that covers
+a set of rules to make you and your team/group/colleagues feel comfortable and
+enable a productive environment in the meeting. 
+
+## Options
+Below are a few suggestions that might make it into the set of your rules to
+make you feel comfortable in a virtual meeting, and the others too.
+
+### Equipment
+- **Use a headset or at least headphones or external speakers made for conferencing**  
+  Using speakers close to your ears or speakers that are made for conferencing
+  avoid feedback of spoken words.
+
+- **Use an external microphone or an external camera paired with a room microphone**  
+  Internal microphones and internal cameras, especially of older computers,
+  might be no fun for the other participants due to a limited quality of
+  recorded sound and video signals.
+
+- **Use a modern computer or mobile device**  
+  Conferences tools, especially those supporting video, require hardware support
+  that often is underestimated.
+  Computers and mobile devices with modern technology are capable of handling
+  modern video conferences.
+  Older devices may lead to problems sooner or later.
+
+### Connection
+- **Use a high-speed Internet connection**  
+  Preferably use a wired connection, stay close to a wifi device, or find a
+  fixed place with a reliable mobile network.
+  Avoid low-bandwidth connections shared with others streaming Netflix,
+  downloading files or video chatting at the same time.
+
+- **Close your VPN connection**  
+  VPN connections route your communication through an additional transmission
+  node becoming a potential bottleneck when everyone is doing the same.
+  Disconnecting from VPN and similar connections reduces the risk of a
+  slowed down internet connection.
+
+- **Shut down any other programs connected to the network**  
+  Normally many other tools run in the background that might interfere with
+  the bandwidth necessary to participate in a high-quality video conference.
+  So whenever you experience problems with the connection consider this option
+  too.
+
+- **Stop other devices streaming music or movies**  
+  Tools on other devices may hamper your bandwidth, too,
+  when in use at the same time.
+  So close apps and programs for the time of the video conference even if
+  your kids don’t like it.
+
+### Conferencing tool
+- **Use an up-to-date browser or application**  
+  Make sure to use a browser supported by the provider of the conferencing
+  service and double-check that updates are not too far behind.
+  Installing the application offered by the service provider may help,
+  too, to stay up-to-date. 
+  Third party tools are an option but need a closer look since some of them
+  miss the required maintenance.
+
+- **Make yourself comfortable with the conferencing software**  
+  Whether used in a browser or as an application, the conference tool of choice
+  might have a huge range of functionality, a very own behaviour, and
+  many settings. This needs to be understood.
+  So make yourself comfortable in advance to understand the behaviour and
+  turn-on/off functionality on-demand.
+
+- **Master relevant settings of your operating system**  
+  Conference tools offer lots of functionality and configurations.
+  However, some of the important ones are anchored in operating systems such
+  as Microsoft Windows, Mac OS X or a Linux distribution. Specifically,
+  enabling and calibrating your microphone and speakers with the tools of your
+  operating system should become routine shortly before a virtual meeting.
+  A quick double-check testing the input level and volume might help to spot
+  problems, too, e.g. caused by blocking bluetooth connections.
+
+### Location
+- **Find a great location and working place**  
+  Use, and reserve if necessary, a quiet location instead of a busy café,
+  the public transit, or the canteen.
+  It helps you to stay focused, to keep unexpected disturbances out of the
+  conference call, and to comfortably make use of working devices so that
+  following media presented and working at documents either alone or
+  collaboratively is fun.
+
+- **Prepare your location**  
+  Close the doors and preferably windows too keep traffic and construction
+  noise, squeaky public transport and police sirens out of the conversation.
+  Keep dogs and other pets out of your room to avoid unexpected disturbing
+  sounds.
+
+- **Set-up your camera**  
+  Place the camera close to the screen or at least ensure that you look at the
+  camera, not the screen, when talking.
+  Provide space between your body and the background and reduce back-lightning
+  by turning your computer and the conference equipment so you’re side-lit
+  or front-lit.
+
+### Pre-arrangements
+- **Send out an agenda in advance**  
+  Send a crisp agenda with topics, times and timeframes plus responsibilities
+  and expected results and if required refer to related documents and
+  other sources to allow preparation for the participants in advance and
+  to have everything at hand in the video conference.
+
+- **Send dial-in information**  
+  Send dial-in details preferably together with the agenda.
+  Sometimes it is needed to add alternatives to switch immediately in case of
+  anticipated connection errors.
+  Have in mind that this information is used often by participants when
+  creating calendar entries.
+
+- **Send a reminder**  
+  Send a reminder with dial-in details again in the morning or shortly before
+  the conference call so that participants don't waste time searching in
+  e-mails from days ago.
+
+### The first minutes
+- **Open early**  
+  Open the conference room five to ten minutes before the virtual meeting
+  actually starts, if you are the host.
+
+- **Enter early**  
+  Enter the conference room a few minutes before the virtual meeting actually
+  starts, if you are a participant, to test that your equipment works as
+  expected - it's okay then to leave the scene, grab a coffee and show up in
+  time again when the meeting finally starts.
+
+- **Say Hi**  
+  Unmute your microphone, switch-on video and say hello, your name and
+  affiliation when entering the conference room to test audio and video quality
+  and let the host and others know that you are here.
+
+- **Mute your microphone**  
+  Mute your microphone after the welcome procedure and whenever you do not speak.
+  It reduces disturbances either coming from a noise background environment or
+  coming from your keyboard while typing.
+
+- **Turn off your camera**  
+  Keep your camera turned on as long as you and the others feel comfortable.
+  However, turning off the camera improves the audio quality considerably.
+  Removing the video signal saves bandwidth which then is available for the
+  audio signal.
+  Depending on the rules, turning on the camera might be understood also as
+  holding up your hand and, therefore, is a sign that you have a comment or
+  want to say something at next.
+
+- **Look out for an additional text channel**  
+  Open the chat window of the conference room, have a look at it, and use it
+  yourself to share important information, e.g. when problems with the
+  communication occur or when locations to ressources have to be shared.
+
+- **Double-check information about you**  
+  Check if your name is entered correctly in the respective field so that the
+  host and others know who you are, have a help to address you by name,
+  and identify your contributions either when talking or typing in attached.
+
+- **Stop playing with effects**  
+  Conference tools offer options for visual and other effects that,
+  unfortunately, consume computational resources that might be missing
+  for the call itself.
+  Blurring the background in the video is a useful option but already has been
+  identified as the root of lags in video and audio signals.
+  So if not necessary do not use effects in a professional call.
+
+### Chairing
+- **Introduce the rules**  
+  After saying Hi when starting the conference, the host shall iterate quickly
+  the selected conventions to follow, how to implement them in the conferencing
+  tool, and ask if there are any questions.
+  Participants take part in other video conferences, too, with slightly
+  different rules and different tools.
+  So a quick recap helps all to run a smooth virtual meeting.
+
+- **Check participation**  
+  The host should quickly go through the participants list in the conference
+  tool by saying names and institutions so that everyone knows who is
+  participating.
+  Also name the persons and institutions missing to make everyone aware that
+  particular discussions and decisions may miss relevant stakeholders.
+  It also helps to keep these persons or groups up-to-date afterwards.
+  Hosts should also ask the group if they missed naming someone either
+  participating or being absent.
+
+- **Implement the rules**  
+  Everyone is invited to participate actively but the host is asked to chair
+  the virtual meeting and thus provides orientation similar to a panel
+  discussion or an evening talk show.
+  The host should name the one person who is up to speak next.
+  Participants follow what is said and use the functionality of the conference
+  tool to signal that they have a comment or want to add something important,
+  e.g. either by turning on their camera or by dropping a line in the chat.
+  The host then picks up these “hand signs”, ensures a clear order who is
+  next, and thus steers an organized discussion in the context of the agenda.
+
+### Participating
+- **Focus on the conference**  
+  Following topics and discussions in a video conference is not that easy,
+  especially when held in a different language than your mother tongue,
+  when disturbed by a bad audio quality, and run for a longer time.
+  Additionally, humans are fairly bad at multitasking.
+  So give your full and undivided attention.
+
+- **Speak with normal tone**
+  Speak as you normally do with someone sitting across.
+  Modern computers have decent microphones.
+  They’re usually pretty good at picking up your voice,
+  which means you don’t have to shout at your camera for other people to hear you.
+  Just speak normally, and as long as there isn’t too much background noise,
+  people will hear you.
+
+- **Toggle your microphone when needed**  
+  Unmute your microphone when you want to say something and mute it again once
+  you are finished, you may do the same with the camera,
+  it’s okay to toggle both all the time.
+
+- **Turn off the camera**  
+  When experiencing audio problems then removing the video signal saves
+  bandwidth that improves the overall audio quality.
+  So turning off your camera and additionally turning off the received video
+  signal of others improves the audio quality considerably.
+
+<div class="alert alert-success">
+  <h2 id="contact-us"><i class="fas fa-info-circle"></i> Comments or Suggestions?</h2>
+  <p>
+    Feel free to <a href="{% link contact.md %}">contact us</a>.
+  </p>
+</div>

_posts/2020/06/2020-06-19-example_post.md

----
-title: "Example Post"
-data: 2020-06-19
-authors:
-  - example
-layout: blogpost
----
-
-This is an example blog post.
-Not very fancy but it'll do.
-