Last year we introduced a rough-and-ready solution to offer event management solutions via Indico.
Now we can finally introduce you to the shiny new HIFIS Events service.
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**TLDR:**[HIFIS Events][hifis-events] is now online and can be used by all in Helmholtz - Yay!
## What is this about?
When we started organizing events in the scope of HIFIS (mostly workshops) it became clear that we needed a single event organization service that can be used across all of Helmholtz.
It quickly became apparent that [Indico][indico] would be the best-fitting solution for this purpose.
We had not yet decided at this point who would host the service and be responsible for maintaining it, but due to the urgency of the matter, a decision was made to set up an intermediate solution first and clarify the remaining questions later.
Now all these open points have been dealt with and we could finally put a proper solution in place for all Helmholtz members to enjoy – carefully maintained by our esteemed colleagues at the DESY.
## What is new?
We have taken the liberty to reorganize the group structure to better cope with the huge variety of events that take place within the Helmholtz universe.
Broadly speaking, we grouped them into three categories:
***Center-specific** events are those hosted at one of the centers are predominantly internal affairs
***Research field-specific:** events cross center boundaries and are aimed more at the research community in general (conferences for example)
***Platform-specific:** events originate at one of the many Helmholtz platforms and can be either internal or aimed at the broader Helmholtz audience (Our workshops come to mind)
There is also a _Test_ category which you can freely use to experiment with event setups.
If you are missing a fitting category or can not decide, feel free to contact the HIFIS support and we will be happy to help you out.
## What about the users?
We have transferred all user accounts (including reservations).
If you have a user account and used a Helmholtz e-mail address to register you can also log in via the Helmholtz AAI.
On your first visit via the AAI you will then be informed that you account will be connected to the AAI login.
## What about current events?
All events, past and current have been transferred including all associated files and registrations.
If you are managing an event we recommend to check if everything still is as it should be.
## What about the links I saved earlier?
We created a redirection, so they are still valid.
However, this will not be indefinitely the case, so **please remember to update your bookmarks**.
## Who to call?
~~Ghostbusters!~~
If you have any inquiries, you can reach the HIFIS support team via a [web-form][hifis-helpdesk] or [write us an e-mail][hifis-email]
