Merge branch '125-blog-post-announce-events-hifis-net' into 'master'

Resolve "Blog Post: Announce events.hifis.net"

Closes #125

See merge request hifis/hifis.net!198

_posts/2021/04/2021-04-27-announce-hifis-event-platform.md

+---
+title: "Announcing the HIFIS Event Management Service"
+title_image: default
+data: 2021-04-27
+authors:
+  - Erxleben, Fredo (HZDR)
+layout: blogpost
+categories:
+  - news
+excerpt: >
+    Last year we introduced a rough-and-ready solution to offer event management solutions via Indico.
+    Now we can finally introduce you to the shiny new HIFIS Events service with Helmholtz AAI connectivity.
+---
+
+**TLDR:** HIFIS Events is now online at **<https://events.hifis.net>** and can be used by all in Helmholtz - Yay!
+
+## What is this about?
+
+When we started organizing events in the scope of HIFIS (mostly workshops) it became clear that we needed a single event organization service that can be used across all of Helmholtz.
+It quickly became apparent that [Indico][indico] would be the best-fitting solution for this purpose.
+We had not yet decided at this point who would host the service and be responsible for maintaining it, but due to the urgency of the matter, a decision was made to set up an intermediate solution first and clarify the remaining questions later.
+
+Now all these open points have been dealt with and we could finally put a proper solution in place for all Helmholtz members to enjoy – carefully maintained by our esteemed colleagues at the DESY.
+
+## What is new?
+
+We have taken the liberty to reorganize the group structure to better cope with the huge variety of events that take place within the Helmholtz universe.
+Broadly speaking, we grouped them into three categories:
+
+* **Research field-specific:** Events that cross centre boundaries and which are mainly aimed at the research community in general (conferences for example);
+* **Platform-specific:** Events that originate from one of the many Helmholtz platforms and can be either internal or aimed at the broader Helmholtz audience (Our workshops come to mind);
+* **Centre-specific:** Events which are hosted at one of the centres for predominantly internal affairs.
+
+There is also a _Test_ category which you can freely use to experiment with event setups.
+
+If you are missing a fitting category or can not decide, feel free to contact the [HIFIS support][hifis-email] and we will be happy to help you out. 
+
+## What about the users and user accounts?
+
+Login to the Events platform is done via Helmholtz AAI. We are working on shortening the workflow; currently you need to click on "Login", "Keycloak/Helmholtz AAI", and again "Helmholtz AAI". 
+Then you can select your identity provider / institution. 
+This works for most Helmholtz centres and sometimes for centres outside of Helmholtz.
+If this does not work, you can authenticate via Social providers, e.g. Github, ORCID, Google.
+[Contact us][hifis-email] if anything fails.
+
+We have transferred all user accounts (including reservations). 
+If you already had a user account and used a Helmholtz e-mail address to register, you can now log in via the Helmholtz AAI.
+On your first visit via the AAI, you will then be informed that you account will be connected to the AAI login.
+If you plan to maintain your rights to create events or upload data, **please log in via Helmholtz AAI as soon as possible and connect your former local account.**
+
+Note that the creation of new local/Indico accounts is deactivated. 
+
+## What about current events?
+
+All events, past and current have been transferred including all associated files and registrations.
+If you are managing an event we recommend to check if everything still is as it should be. 
+
+## What about the links I saved earlier?
+
+We created a redirection from the old to the new instance, so all links are still valid.
+However, this will only be the case until August 01, 2021, so **please remember to update your bookmarks**, by replacing the old URL `hifis-events.hzdr.de` by the new `events.hifis.net`.
+
+## Who to call?
+
+~~Ghostbusters!~~ 
+
+If you have any inquiries, you can reach the HIFIS support team via a [web-form][hifis-helpdesk] or [write us an e-mail][hifis-email].
+
+[hifis-events]: https://events.hifis.net
+[indico]: https://getindico.io/
+[hifis-helpdesk]: https://hifis.net/contact
+[hifis-email]: mailto:support@hifis.net?subject=[events]